Students

How Can We Help?

CES is just one resource for recognized student organizations planning a conference or event on campus. (See University guidelines regarding eligibility criteria for students holding conferences and events on campus) Undergraduate and graduate student organizations must first register their conference or event with the Office of the Dean of Undergraduate Students or the Office of  Student Life, in the Graduate School respectively. Students do not need prior approval to reserve rooms for meetings or tables for tabling through University Scheduling.

What we offer:

Dedicated CES Staff Member

A dedicated CES staff member to partner with your department to plan and oversee your conference or event.

There are no charges for the consulting services of a CES staff member. We will work with you on the selection of the best space for your event, connect you with the right contacts in departments such as Facilities, Transportation and Parking and Campus Dining among others and provide additional resources where available.

Space Selection and Reservation

Coordination of Logistics

Guidance in coordinating services with University departments to plan logistics. (equipment rentalcateringgrounds, clean-up and setup, Public Safetymedia and parking and shuttle services)

Wayfinding Materials

Wayfinding materials such as custom maps and signs for students to borrow and place on campus.

Signs hold 11x17" inserts that can be customized according to your group. Signs must be picked up at 71 University Place and returned on the first business day following your event. While there is no charge to borrow signs there is a $100 fee for any sign not returned following the event.

Event Promotional Materials

Wayfinding materials such as custom maps and signs for students to borrow and place on campus.